Join the team! Be an Administrative Intern!
Illini Hillel provided almost 500 programs for students last school year. With only eight full-time staff members, we could not have accomplished this without the work of our student interns, including our Administrative Support Interns. Our Administrative Support Internship program offers paid positions which provide experience and training in professional skills to help the interns qualify for future employment.
Administrative Internship Positions include:
Input Café Sababa sales into the system, communicate with caterer for promotion of regular and special menus, seek student feedback on menu items, and work regular Café Sababa cashier shifts. This intern is expected to work at least one weekly shift as a Café Sababa cashier. This intern should have an interest in both communications and data input, as they will work with the Program Director to promote Cafe Sababa, and with the Office Manager to track weekly Cafe Sababa sales.
Research, seek out and follow through with other campus and community organizations or departments that would be logical partners for a program or long-term commitment. Maintain connection with organizations, and connect them with staff or student leaders. This student should be knowledgeable of opportunities for partnerships on campus, and comfortable reaching out to people and organizations they don’t personally know.
Assist Engagement Director with inputting student names into REACH, Hillel’s student database, and running and analyzing reports. Update class lists on Facebook and Google. This intern should be comfortable with Microsoft Excel, and able to understand data analytics, or willing to learn quickly.
Assist Executive Director with fundraising projects including Rosh Hashanah cards, Giving Tuesday Campaign, Phone-a-thon and more. This intern needs to be innovative and self-motivated and be able to work independently.
Update website illinihillel.org regularly with new pictures, upcoming events, up-to-date and important information, and registration forms. Archive out-of-date information and ensure a clean web design. This intern will work with the Springboard Fellow, and should be familiar with web design and willing to learn our webpage server. Some video experience is preferred, as the intern will work several times each semester to create promotional videos for Hillel or for specific Hillel programming.
Donor Database Management
Assist Executive Director with management and analysis of donor database system. This includes recording donations, doing donor research, creating donor reports and developing innovative ideas of segmenting and analyzing donor behavior. This intern will work closely with the Executive Director on these projects. Experience with databases is recommended. The intern needs to be thorough and know how to follow systematic guidelines.
Organize promotion of upcoming, recurring, and large-scale events; including scheduling tabling rotations on the quad and dining halls, house dinner announcements, and printing and displaying promotional materials. This intern will work closely with the Program Director to strategize promotional methods and calendars at the beginning of the semester, and will work throughout the semester to promote specific programming.
Manage and coordinate communication with parents and alumni through regular newsletters, Facebook groups, or special events. This intern works with the Executive Director to strategize parent and alumni outreach and create newsletter content.
Work with online payment systems to track purchases made for Hillel programs and meals. Create weekly reports detailing how much net income has been generated through Cafe Sababa, holiday meals, and program fees. This intern should be familiar with or comfortable learning about Paypal and Stripe to generate frequent reports.
Assist Executive Director, Israel Fellow and other staff members with researching, applying and reporting to different grants. Previous experience is welcomed but not required. The intern will work closely with the executive director to learn the process of grant writing. Good writing skills are important for this role.
Design and implement Hillel branding guidelines, for both digital media and printed materials. Create templates for various flyers and printed materials that all interns and staff can use. Examples can include menus for meals, promotional flyers for programs, posters, and other materials as needed. This intern will work with the Program Director and Springboard Fellow, and should have basic proficiency with photoshop or other graphics programs.
This intern will take the lead in deciding how we convey information within Hillel. Examples of projects include making spinnies, designing and decorating the bulletin boards, making sure all advertising within Hillel is up-to-date, and updating the pictures on the walls. While working with the Engagement Director, they have the freedom to decide what to do with the Cohen Center spaces. They will also work with the Israel Affairs VP to maintain the Israel on Campus board, and work with any other board members or student leaders who wish to utilize Hillel space for promotion of their programs.
Assist Office Manager in daily and weekly office tasks, such as ordering office supplies, restocking the supply cabinets and Cafe Sababa, building maintenance and signage, and monthly expense reports. This intern will also assist the Program Director and Office Manager with intern communications such as keeping track of subs, hours, and communicating Hillel all-leadership responsibilities to the rest of the internship team.
Compose and maintain class lists each class, adding to the list when students or staff learn of new incoming or currently enrolled Jewish students. Research and reach out to synagogues and Jewish youth groups with large numbers of prospective students, and connect them with Engagement Director and interns. Input incoming or prospective student information into a student database. This student should feel comfortable reaching out to external organizations across the spectrum of Jewish practice.
In addition to these specific roles, Administrative Interns will also work at the front desk, where they will assist in welcoming people to the building, as well as regular responsibilities such as opening and closing the building, directing visitors to the appropriate areas of the building for programming or other purposes, answering the telephone, recording payments at the front desk, giving tours of the building, making coffee, and assisting students and staff with projects.